Frequently Asked Questions



Class - how many kids are in each class?

Class size varies depending on the level and age group. The number of kids can be between 12 and 22 per class. There are 3 teachers in each class to keep a very healthy ratio.

Class - how much homework should I expect every week?

Gurukul students should expect an average of 30 minutes of homework every week. In order for the child to get the maximum benefit of attending Gurukul, we highly encourage that parents follow up to make sure homework is done regularly, and the child has adequate quality time available to do their homework.

Class - what are attendance requriements?

​70% attendance is requried for child to be promoted to next level.

India trip is not counted as absence as we consider it as cultural education.  Do inform the class teachers about your India trip.

Class - what is the common routine of the classes?

For Gujarati, Marathi and Kannada Language classes:

 
9:45 AM - Parents drop off children in assembly area for assembly.
9:50 AM - Assembly. teachers tke children to classrooms.
10:00 AM – Classes begin. Teachers take children to classrooms.
12:15 Noon – Classes end. Parents pick up children from classrooms.

 
For Hindi Language Classes: 

 
9:30​ AM - Parents drop kids to Commons area.
9:45 AM - Hindi Assembly. Teachers take children to classrooms. 
10:00 AM - Hindi Classes starts.
12:15 PM - Hindi classes end. Parents pick up kids from classroom.

 

Class - when does the Gurukul session start and end?

Gurukul session generally begins the second Sunday, after Labor Day, in September.  The classes are conducted most every Sunday through May of the following year. Please view the calendar for more detailed schedule of classes.

Class - where are the Gurukul classes held?

Gurukul Hindi classes are held at following locations: 

Bellevue Address:

Interlake High School, 16245 NE 24ths Street, Bellevue, WA 98008

Bothell Address:

North Creek High School, 3613 191st Pl SE, Bothell, WA 98012

Nashville Address:
East Brentwood Presbyterian Church, 900 Concord Rd, Brentwood, TN 37027

Gujarati, Kannada, and Marathi Classes are held at this location:
Odle Middle School, 502 143rd Ave NE, Bellevue, WA 98007

Class - who teaches the classes?

Classes are taught by pre-selected volunteers from our own community. Three teachers are present during each class.

Do I have to volunteer to enroll my child in Gurukul?

Gurukul requires minimm of 15 hours of volunteer hours per child. This goal can be easily achieved by volunteering for Gurukul events etc. You are not required to volunteer every week.

​Gurukul is run by dedicated parent volunteers. Many of the parents volunteer to be teacher, committee members etc. in addtion to helping with various activities.

How do I add an email address to my student's class email list?

Teachers send out regular emails to a mailing list. All registered parents of each student are members of that mailing list. Please check your email ids on the family profile page.

 
  1. Please visit Gurukul site http://web.gurukul-wa.org/
  2. Click on the 'Class Site', it will prompt you for sign-in if not already signed-in.
  3. In the Left navigation section, Please find link for 'Family Profile​'
  4. Please follow the instructions on the Family Profile page to edit the information.

Is the contribution tax deductible?

Gurukul is a not-for-profit organization registered with State of Washington and
Tennessee. It is also a 501 (c)3 organization registered with IRS. A good faith estimate of the value of goods and services provided is $50 per student.

 

Please consult with your tax advisor about tax deduction for your specific situation. In general, contribution minus $50 per student is deductible.

Matching - how can I submit a contribution matching request to Microsoft


  1. Go to http://give
  2. Click on "Match Money".
  3. Search for "Gurukul" in "Find An Eligible Cause" text box.
  4. Select and add "Gurukul WA". You should be able to see the Gurukul logo with this selection.
  5. Select "Money" for "Donation Type".
  6. Enter "Donation Amount" and "Donation Date".
    1. Bellevue and Nashville students Contribution Amount: 
      1. $250 for one student
      2. $475 for 2 students
      3. $700 for 3 students
    2.  Bothell students Contribution Amount:
      1. $350 for one student
      2. $675 for 2 students
      3. $1000 for 3 students
  7. Date: Use the date when you made the payment to Gurukul to complete registration.
  8. Click on "Confirm Match Request"​

Matching - how do I submit a time matching request to Microsoft

  1. Go to http://give
  2. Click on "Match Time"
  3. Search for "Gurukul" in "What cause did you volunteer for?" text box.
  4. Select and add "Gurukul WA". You should be able to see the Gurukul logo with this selection.
  5. Enter the volunteer time in hours and minutes.
  6. Enter the start and end date for volunteer hours.
  7. Select "Company Match" for "Choose your volunteer rewards"
  8. Enter description of the volunteering work you did at Gurukul in "Comments for Admin" text box.
  9. Choose a volunteer experience rating.
  10. Click on "Confirm Volunteer Time".

We recommend that you put this activity on your calendar and match your time on monthly basis to avoid forgetting about it.​

What events are held during the year?

Navratri / Diwali - . Activities and games for kids. Sweets and snacks are provided. Beautiful​ decorations. dance drama on Indian mythology to show good over evil.Dancing to DJ music. 
Bazaar/ Republic day : An opportunity for children to shop in Indian style bazaar and learn some bargaining skills using the languages they are learning.  Flag hoisting for Republic day. 
Annual Day - Children demonstrate what they have learnt throughout the year.
Picnic/Holi  - Play Indian games, socialize and snacks.  Dance to DJ music.

Account (tuition due to Online classes)

​As expenses were less for 2020-2021 session (Online classes), all students who complete this school year will receive a discount towards fees for next year i. e. 2021-2022 session. The discount is $100 for Bellevue/Nashville students and $200 for Bothell students (as they were charged $100 extra for facility cost).

​Based on expenses this year, contribution amount for 2021-2020 session is $200/student and $175 for siblings for all locations. If we switch to on-site classes, we may need to get additional contribution for incremental expenses at later time.


How will I get this discount?

This amount will be applied automatically when you register your student for 2021-22. You cannot carry this account forward to future years.


For more questions: email registration@gurukul-wa.org

More questions: Returning Parent meeting on 3/18/2021





Can I request a gurukul-wa.org account for Online Classes

No. Gurukul-wa.org email accounts are only given to staff members.

Parents and students, please use your hotmail/live/outlook Microsoft accounts to login.​

Can one account be used to join multiple meetings?

​Yes, you can login to Teams on different computers using one account and attend 2 classes.

How do I request an account for another family member?

​If you need another family member to have their login account to Gurukul, please login to website and create a HelpDesk/Issue Reporting to add another family member.


Note we can only accept hotmail/live/outlook or other Microsoft accounts.

What account should parents use to join Teams?

​To join a Teams meeting, login to Teams using the same email ID that you use for SharePoint.

​It can be your hotmail.com, live.com, outlook.com, gurukul-wa.org (if you are a teacher)

What settings should be used in Teams?

​Recommendated setting is to use Teams ​on a web browser, in private or in cognito mode.

Who can help if I am not able to Login to Gurukul website?

Please email loginissues@gurukul-wa.org if you are not able to login to website.​

Why am I not seeing my child's class in Teams?

​1. Verify your login is correct (we recommend using Private Browser session)​

Will there be an adjustment of fees since classes are online for 2020-21?

The following applies ONLY to students who are still registered for 2020-21 when registration for 2021-22 opens (Feb/Mar 2021)
Due to online classes and other restriction on events etc. expense structure for next year will be very different than usual. It is difficult to predict precise expenses due to various uncertainties at present.

  1. For students continuing with Gurukul for the following year, Gurukul will apply the unused portion of the contribution to following year registration.
  2. For students not continuing with Gurukul for the following year or graduating, Gurukul will provide a refund for the unused amount.
  3. Parents do have an option to donate the unused amount to Gurukul as well.


__Current students credit for online

As expenses were less for 2020-2021 session, all students who complete this school year will receive a discount towards fees for next year i. e. 2021-2022 session. 

Credit will be $100 for students who paid $300 (Bellevue/Nashville), $200 for students who had paid $400 (mostly Bothell) and $0 for all others. This amount excludes any late fees [aid.

Based on expenses this year, contribution amount for 2021-2022 session is $200/student and $175 for siblings for all locations. If we switch to on-site classes, we may need to get additional contribution for incremental expenses at later time.



__Gmail users

​If you are using gmail email id to login and have issues creating your family profile or accepting the invitation, please follow steps from this doc:


Gmail users​



_New students - can I register during the first day of class or in the middle of the session?

No, registration is only allowed during registration period published on Gurukul website. All available spots are full by this time and hence there is no opportunity to register new kids.

_New students - can I register for "Language Only" or "Culture Only" class?

​No. Gurukul provides an integrated program of one language and culture.  You can choose one of the language offered at Gurukul, culture comes as a part of the program.

_New students - can I register my child in two languages?

​No. We do not offer registration in multiple languages. We believe that learning one language and culture is a lot of  work for young children. 

_New students - how can I get more information related to Registration?

​You can email to registration@gurukul-wa.org for questions.​

_New students - how can I register my child to attend Gurukul classes?

You need to waitlist your child for Gurukul classes at the following link https://gurukulweb.azurewebsites.net/ 

You will be contacted in Feb/March time period to create a Gurukul Account which is followed by notification to register your child. Registration depends on space availability and number of teaching volunteers.

_New students - my kid is waitlisted for next year, will he/she definitely get in?

  • Make sure you add your children to waitlist for next year, if the current year registrations are closed.
  • We process the waitlists after we complete the registration of existing students and siblings, depending on the vacancy left at that time.
  • We will send the invitation for waitlisted students around April/May.
  • Registration is first come first serve when it opens.
  • We do NOT know how many spots will be open next year.

_New students - new students - how old must my child be enroll in Gurukul?

The child must be 5 years old by August 31st, of the session year.

_New students - will I get confirmation email back after completing registration?

​​No. You could login and check the status of the student. Gurukul Administration will send email for meetings and for next action required with the due date.

Fees - can I get partial refunds/ refunds due to adjustment of fees?

There will be no refunds/ partial refunds/ refunds due to move of location or class with lower fees, after the last day of refund (June 19, 2021 for this year).

​Please consider this before requesting a change.

Fees - how do I request refund?

If you have registered a student and you need to cancel or request a refund, please send this information to registration@gurukul-wa.org​:

  1. Family ID
  2. Name of the person to issue the check
  3. Address to mail the refund check
  • Refunds deadline is June 19, 2021 for 2021-2022 session.

Please note that there will be a $50 administrative fee per student.  The time for receiving the refund is about 10 business days.

​Please review refund policy at https://gurukulweb.azurewebsites.net/Home/FAQ.

Fees - what is the cost structure for attending Gurukul?

Contribution amount for the 2021-22 session is $200 per student for the entire year. The contribution for each additional student from the same family is $175.  Contribution covers the cost of renting the space, materials and events.

Contribution should be paid in full, online during registration.

Fees - what is the refund policy?

Refund is issued up to 6/19/2021. $50/per student is deducted as administration fee.

 

There will be no refunds after 6/19. No exceptions.

Location - can I apply to move my child from one location to another?

​Gurukul does not allow students to move from one location to another.

The only time you can move locations is during open registration (if the other location offers the language and level and has openings). These moves follow the same timeline as other registrations for cancellation, late fees, etc.

Request for Class re-assignments

Gurukul class assignment is done based on student distribution according to age and gender.
Regarding the class change:
We do class changes on case by case basis.
The valid reasons could be:
Medical/ allergy conditions Teachers request/ recommendations Class size leveling (By Gurukul admin) We do not allow class change for:
My kid needs to be with his/ her friends My kid wants or does not want a particular teacher

Returning students - how are current students enrolled to subsequent year?

Current students registrations open sometime in Feb/March, they are notified via email.  To complete the registration they need to logon to Gurukul website and follow the instructions on the home page. 
Registration is considered complete after the donation is paid.

What are different Enrollment Status and how they progress?

Student Enrollment status will be processed as follows during the enrollment/re-enrollment process

1. 'Registration Pending' would mean that the information is received and the student is waitlisted. Returning students re-enrolling will be enrolled provided the donation is received by the due date per Gurukul's email.
2. 'Waiting Payment' would mean that the new student is enrolled and awaiting payment.
3. 'Waiting class assignment' would mean that the payment is received and is awaiting class assignment. Returning student who have paid will go directly to this status.
4. 'Registered' would mean that the student is enrolled, payment received and is assigned to a class. There will be a class number in the Class Room column.
5. 'Deactivated/Cancelled' When the parents request the child be dis-enrolled from Gurukul class.

When does Gurukul Registration start?

Gurukul accepts waitlist requests via our website.
Please note that waitlistng does not guarantee admission. This enables us to notify you when Gurukul opens registration.
Gurukul generally holds an official registration event between March and May. We will publish the registration dates on the website and communicate the information to all who waitlisted in our Online System.

Can a Gurukul Student get Foreign Language Test credits at High School

​Yes. If you are a Hindi, Gujarati and Marathi * Language student there is testing available at various School Districts that you can take and get credits that suffice the Foreign Language requirements for High School and College.

  1. Most school districts in the Seattle and greater Seattle area are now offering these tests in the schools and they are either at no-cost or very low cost to the tester.

a)       STAMP TEST:

https://avantassessment.com/stamp4s

https://avantassessment.com/stamp4s/benchmarks-rubric-guide

https://avantassessment.com/stamp4s/test-taker-parent-guide

 

b)      ALTA TEST: (Available for Hindi and Gujarati languages)

https://www.altalang.com/language-testing/

https://www.altalang.com/language-testing/speakinglisten/

https://www.altalang.com/language-testing/reading/

https://www.altalang.com/language-testing/writing/


 * Marathi Language : World Language Competency Test is available for Marathi Language in Bellevue School District (BSD), Lake Washington School District (LWSD) and North Shore School District. In BSD and LWSD, student needs to request it as a custom test. Recently, we have been informed that Avant WorldSpeak Test for Marathi Language, will be available in Spring 2020. If you have additional questions, please send those to Marathi@gurukul-wa.org​


You have to contact the school district or your HIGH SCHOOL to take these tests. The dates are published on their sites. You have to be in High School to take the test.

Preparing for the Test:

1. If you are a Gurukul student, all the way to Level 6, the curriculum provides adequate material towards preparing the student to take this test. 

2. If you are a YB student, enrol in the YB - Deep Se Deep Jale project to continue learning language and culture (in language) to keep yourself in touch with the language. This will also prepare you for the test you may take in March and later test dates.

3. Some material has been assembled by Gurukul Volunteers to help prepare for this test. This is just a sampling. Sample Prep Material (you will need Gurukul credentials to view)

4. Gurukul attempts to offer Prep classes only for Gurukul Alumni in February if we have enough interested students and Teacher Resource availability. To sign up please email us in January to get your name put on the list.


Gurukul is willing to provide guidance and material to their alumni students to also prepare for this test at home.​


How can I help?

Volunteering Opportunities
You can volunteer in many ways to help run Gurukul. Here are some opportunities. Send mail to volunteer@gurukul-wa.org with your interest.
1. Hindi Teacher: Teaches Hindi language to a class.
2. Gujarati Teacher: Teaches Gujarati language to a class.
3. Marathi Teacher: Teaches Marathi language to a class.
4. Culture Teacher: Teaches cultural education to a class.
5. Events Committee: You can help with planning and execution of various events such as Diwali, Annual Day, Picnic/Holi and Summer Camp.
6. Cultural Committee: You can help develop and enrich Gurukul cultural syllabus and material.
7. Hindi, Gujarati, Marathi Committees: You can assist with revising the syllabus throughout the year by getting feedback from teachers and parents. You can also help figure out the best way to help our children with conversations. More detailed information will be available on Gurukul website soon.
8. Operations: You can help running daily Gurukul operations as well as taking care of supplies.
9. IT: Help automating various Gurukul processes, maintain and enhancement to the website and registration apps, etc.
10. HR: Help with volunteer recruitement, onboarding, recognition, training, surveys etc.
11. Special skills: You can also help with legal, graphics design, writing, programming etc.
 
The details of the volunteering opportunities along with categories are available when you register your child and you should sign up for volunteering along with child registration. This helps us contact you for volunteering needs.